Stop Wasting Time—Your Copier Can Do More Than You Think
When you think about a copier, you probably picture printing and scanning. But the newest Ricoh copiers offer way more than just basic features. If you’re running a busy office in Philadelphia or New Jersey, it’s time to unlock the hidden tools already built into your device.
These lesser-known functions can save time, improve teamwork, and cut back on manual work. Let’s uncover three powerful features that can make a real difference in your day.
1. Turn Paper into Searchable Files Instantly with OCR and Cloud Scanning
Forget manually typing up documents or hunting through paper files. Today’s Ricoh copiers can scan documents and automatically:
- Recognize text using OCR (Optical Character Recognition)
- Create searchable PDFs
- Send them straight to your cloud storage (Google Drive, Dropbox, SharePoint, etc.)
This means your team can find, share, and store important info in seconds—from anywhere.
Example: Instead of emailing a scanned invoice and digging for it later, scan it to your team’s shared folder as a searchable PDF. Anyone can find it in a few clicks.
Time saved: Hours every week.
2. Personalized Shortcuts That Fit Your Team’s Workflow
Your copier should work the way you do—not the other way around. With Ricoh’s customizable shortcuts and user profiles, you can:
- Save preferred settings for print jobs (like double-sided or color-only for specific users)
- Create one-touch scan buttons to send files to the same folder or email every time
- Reduce mistakes from manually inputting settings over and over
It’s like having your own digital assistant built into the copier.
Example: HR scans onboarding documents daily. One button sends it to the right email folder—every time, no manual entry required.
Time saved: Minutes per task, hours per week.
3. Secure Print Release: Protect Your Info and Cut Waste
We all know the risk of leaving sensitive papers on the printer tray. Secure Print Release solves that by:
- Holding print jobs in a secure queue
- Releasing documents only when the user logs in at the device
This feature doesn’t just protect privacy—it reduces wasted print jobs and keeps your team more organized.
Example: A manager sends a contract to print, but doesn’t grab it right away. With Secure Print Release, it waits for them at the copier—no lost paperwork, no risk.
Time saved: Prevents reprints and protects productivity.
The Bottom Line
If your Ricoh copier is only printing and scanning, you’re not getting the full value. Features like OCR, shortcuts, and secure printing can give your team back hours of lost time every week. Whether you’re in a fast-paced Philly law office or a New Jersey startup, it’s time to work smarter—not harder.
FAQs
Q1: How do I enable OCR scanning on my Ricoh copier?
A: Most Ricoh copiers with OCR come pre-installed. Just select the option when scanning or ask your dealer (like us!) to walk you through setup.
Q2: Can my team access cloud folders from the copier?
A: Yes! Once your cloud accounts (like Google Drive or Dropbox) are linked, your team can scan directly to shared folders.
Q3: Is Secure Print Release available on all Ricoh models?
A: Most modern Ricoh MFPs support this feature. If yours doesn’t, we can help you upgrade or activate it if available.
