With an office copier, you can do everything to prepare for presentations, newsletters and printing documents for your clients. If you want the most from your copier, however, you should look at a machine that will fit with your demands. For example, a black-and-white copier is a great choice if you need nothing special documents. With a black-and-white copier, you can print pages faster than what you could with color because it does not switch between toner cartridges. In addition, a black-and-white copier will cost less than a color copier.
On the other hand, color printers will give you more options to work with. For example, a machine that creates color printouts can help with presentations and visual aids. You can do this without ever having to leave the office. If you plan to do a lot of printing, we recommend that you choose a laser over an inkjet because it will keep the cost of consumables down. Color printing makes sense for times when you will be printing directly for a customer. Statistics show that prints in color receive a better response.
What to Consider
Buying a copier is a significant investment for any Philadelphia business. Before you commit, take time to evaluate a few things. Start with your monthly print volume. If you print fewer than 5,000 pages a month, a mid-range machine will usually do the job. Higher volume offices should look at commercial-grade equipment built for heavier workloads.
One common mistake is focusing only on the purchase price. The real cost of owning a copier includes toner, maintenance kits, drums, and service calls. A cheaper machine can end up costing more over three to five years if the supplies are expensive or the machine breaks down frequently. Ricoh equipment is known for reliability, which helps keep those long-term costs down for PA, NJ, and DE businesses.
Bottom Line
Take your time, compare total cost of ownership, and work with a dealer you trust. The right copier should handle your daily workload without constant attention. If you need help choosing a copier for your Philadelphia office, reach out to our team at (215) 995-2400. We can help you find the right machine at the right price.