Expert advice on copier cost management in Philly
If you’re anything like me your ears perk up when you hear an expert giving free advice. So perk your ears up, here are a few tips that will save you some money if you use a copier.
- When you go to buy look at the whole picture. We call it total cost of ownership. Rather than look only at machine cost, or cost per print, keep both factors in mind together.
- Check out your machines' maintenance records. Does one break down a lot? How much does it cost you to have it out of commission.
- Don't get color unless it's necessary. If you get it, it will be used and it will end up costing more.
- If you don't need tabloid then don't get it.
- If you work for a large company then let your rep know. Sometimes there are "major account" price distinctions.This is the start. If you really want to get down to the details please call.
Why This Matters
Leasing a copier is one of the most common choices for PA, NJ, and DE businesses, and for good reason. A lease keeps your upfront costs low and spreads the expense over a predictable monthly payment. Most copier leases run between 36 and 60 months. Shorter terms give you more flexibility to upgrade, while longer terms lower your monthly cost.
Before you sign a lease, ask a few important questions. What happens at the end of the term? Can you buy the equipment, return it, or upgrade to a newer model? Are maintenance and toner included, or do those come as a separate service agreement? What is the cost per page, and does it differ for color versus black and white prints? Understanding these details upfront can save Philadelphia businesses thousands of dollars over the life of the agreement.
Bottom Line
A well-structured copier lease protects your budget and keeps your office running with current technology. The key is choosing a dealer that explains every line of the contract and stands behind the equipment. If you have questions about lease options in the PA, NJ, and DE area, call us at (215) 995-2400. We are happy to walk you through the numbers.