During the struggling times, some copier companies bill their customers with less gracious charges. What do you have to watch out for?
First, check your bill for an annual uplift charge, which is a just because they can fee. Ask your copier rep why your costs are rising. In addition, check your bill for items charged more frequently than what you are being billed for in maintenance.
Never automatically renew when the period ends. You can use the difficult times to add some competition into the mix. Let the company know this. When times become tighter, companies must pursue a competitive edge if they will stay afloat. Finally, never assume that the company you chose keeps your best interests at heart. They should be showing you the most cost efficient copiers to run in the high-volume areas.
We live in a world where business provides its own set of challenges without a copier company that wants to soak you. Evaluate your billing occasionally to ensure that you have received realistic charges. Looking for a competitive copier quote in Philadelphia? We have the expertise to assist you. Give us a call!
What to Consider
When evaluating a copier for your Philadelphia office, it helps to look beyond the spec sheet. Think about how many pages your team prints each month. A machine rated for 10,000 pages per month will wear out fast if your actual volume is closer to 25,000. Ask your dealer about duty cycle and recommended monthly volume so you get the right fit.
Paper handling matters more than most buyers realize. Look at the standard paper capacity, the number of paper trays, and whether you can add optional trays later. If your office uses different paper sizes or heavier stock for presentations, make sure the machine supports those options. Many Ricoh models offer flexible media handling that works well for PA, NJ, and DE businesses.
Bottom Line
The best copier is one that matches your actual workflow. Do not pay for features you will not use, but do not cut corners on the ones you need every day. If you are not sure which model is the best match for your Philadelphia office, give us a call at (215) 995-2400. Our team can walk you through the options and help you find a solution that fits your budget and your workload.