Have a new copier in the office? While it is great to have a copier, you want to increase the lifespan of your investment, and you can do this with proper maintenance. To start, shake your toner before you install a new cartridge. When you shake it well, this ensures that it will give you the highest quality prints. If you notice that the machine starts to produce uneven or faded documents, take the toner out and shake it. If that does not resolve the issue, you may want to replace the toner.
Second, pay close attention to the toner level in your copier. While most new copiers will warn you when you are low, they often give a false warning. You will still find a great deal of toner in your cartridge. Before changing a toner cartridge, wait until you notice a real effect on the copier quality. Finally, clean your copier occasionally to prevent dirt and dust from seeping into your machine. Use a soft cloth to gently remove the dust. Proper maintenance will reduce the amount of service calls and keep your copier running at the optimal level.
Why This Matters
Regular maintenance is the single best way to protect your copier investment. A well-maintained machine lasts longer, jams less, and produces cleaner prints. Most Ricoh models need a routine checkup every few months, depending on volume. This includes cleaning the feed rollers, replacing worn drums, and updating firmware.
Watch for early warning signs that something needs attention. Paper jams that keep happening in the same spot, streaks on printed pages, unusual noises, or error codes that pop up and disappear are all signals that a part is wearing out. Fixing small problems early is always cheaper than waiting for a full breakdown. For Philadelphia businesses, downtime means lost productivity and frustrated employees.
Bottom Line
Do not wait for your copier to stop working before you call for service. A proactive maintenance plan keeps your office running and avoids expensive emergency repairs. If your Philadelphia office needs copier service or wants to set up a maintenance agreement, call us at (215) 995-2400. Our technicians know Ricoh equipment inside and out.