Many offices seem to fall into one of two categories. Either every desk has a printer or there is one printer/copier to share and a long waiting line. It is important to figure out the correct balance of printers and copiers.
Start by surveying your employees to see how many copies and what kinds of copies they make each day. This will tell you who needs a scanner, printer or copier. Find out how many copies are tabloid, if any. Sources indicate that 2% of copies are tabloid. Only people making tabloid copies need access to a tabloid capable machine. It is generally cheaper to print on a printer rather than a copier, so don’t plan on eradicating all printers. Most people don’t need a printer on their desk unless special conditions apply but you also don’t want employees to stray far from their work spaces and lose valuable time making copy trips. Let us help you strike the best balance. Our Philadelphia company specializes in Ricoh and HP products so call us today!
Why This Matters
Modern office technology does more than just print and copy. Today’s multifunction devices can scan to email, route documents to cloud storage, and integrate with your existing business software. For Philadelphia offices, this means less time handling paper and more time focused on actual work. Features like OCR scanning turn printed documents into searchable digital files in seconds.
The return on investment from upgrading your office technology goes beyond time savings. Reducing paper use cuts supply costs. Automated workflows lower the chance of human error. Secure print features protect sensitive information. Ricoh machines offer strong integration options that work well for PA, NJ, and DE businesses of all sizes.
Bottom Line
Technology should make your workday easier, not harder. If your current equipment is slowing your team down or if you are still doing things manually that could be automated, it might be time for an upgrade. Call us at (215) 995-2400 and let our Philadelphia team show you what is possible with the latest office technology.