Having a copier becomes essential for almost all offices, but you have to find the right machine. Instead of buying, you can also lease the equipment and ask the following questions to determine if the lease will work for you. Before you sign the lease, ask, “What are your leasing policies?” learning the company’s leasing policy and how long a lease term lasts becomes essential. You should also check if it includes a maintenance service agreement. Make sure that the company’s leasing policy will fit with the demands of your company.
You should also ask, “Does the price remain the same throughout the lease?” Never sign a lease until you know if the leasing price will go up in the next year. In some cases, there is a clause that lets the company raise the price of their copier for each year that passes. We do not recommend signing a lease like this. Lastly, ask, “Can I upgrade my copier if I need to?” over time, you copier needs may change, and you do not want to be held back by a lease. Sometimes a leasing company gives you the option to upgrade your machine if needed.
Why This Matters
Leasing a copier is one of the most common choices for PA, NJ, and DE businesses, and for good reason. A lease keeps your upfront costs low and spreads the expense over a predictable monthly payment. Most copier leases run between 36 and 60 months. Shorter terms give you more flexibility to upgrade, while longer terms lower your monthly cost.
Before you sign a lease, ask a few important questions. What happens at the end of the term? Can you buy the equipment, return it, or upgrade to a newer model? Are maintenance and toner included, or do those come as a separate service agreement? What is the cost per page, and does it differ for color versus black and white prints? Understanding these details upfront can save Philadelphia businesses thousands of dollars over the life of the agreement.
Bottom Line
A well-structured copier lease protects your budget and keeps your office running with current technology. The key is choosing a dealer that explains every line of the contract and stands behind the equipment. If you have questions about lease options in the PA, NJ, and DE area, call us at (215) 995-2400. We are happy to walk you through the numbers.