When you are purchasing or leasing an HP copier or multifunction business machine, there are several factors to consider. Ensure that the machine is capable of handling the workload, or number of copies, that you will create in a month. Another factor is print speed in both color and black and white. Determine if the machine can print on other types of media in addition to standard plain paper, and if it has the ability to print in different fonts.
Evaluate the print and scan resolution to ensure that the results have the quality that you need. Select a machine that can be connected to and is compatible with your computer or network. Evaluate secondary features such as email, collating, stapling and duplex printing. Measure the machine to ensure that you have adequate room within your office or work space. If you need assistance evaluating the available options, contact our Philadelphia area office.
What to Consider
Buying a copier is a significant investment for any Philadelphia business. Before you commit, take time to evaluate a few things. Start with your monthly print volume. If you print fewer than 5,000 pages a month, a mid-range machine will usually do the job. Higher volume offices should look at commercial-grade equipment built for heavier workloads.
One common mistake is focusing only on the purchase price. The real cost of owning a copier includes toner, maintenance kits, drums, and service calls. A cheaper machine can end up costing more over three to five years if the supplies are expensive or the machine breaks down frequently. Ricoh equipment is known for reliability, which helps keep those long-term costs down for PA, NJ, and DE businesses.
Bottom Line
Take your time, compare total cost of ownership, and work with a dealer you trust. The right copier should handle your daily workload without constant attention. If you need help choosing a copier for your Philadelphia office, reach out to our team at (215) 995-2400. We can help you find the right machine at the right price.